Sample: Running a weekly payrunSample

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Sample

This is an example that shows the format. Check it against how your team really works before you rely on it.

Steps

The Thursday payrun, start to finish — including what to do when a timesheet is missing.

1. Chase missing timesheets on Wednesday, not Thursday

Payroll specialist · 20 min

Run the missing-timesheet check a full day before the payrun. Chasing on payrun day is how people get paid late.

2. Check the readiness panel and clear every blocker

Payroll specialist · 25 min · Tools: SPM Payroll

The payrun wizard flags profile gaps — missing bank details, missing TFN declarations, missing super fund. Clear them all before you continue; none of them get better by being ignored.

Bank details present for everyone being paid
Super fund recorded
TFN declaration on file
Leave requests approved or declined

3. Review the variance against last week

Payroll specialist · 20 min

Anything more than 15% off last week gets explained before you go further. Overtime, a termination and a keying error all look identical in a total — only the variance check tells them apart.

Warning: A payrun that is materially different from last week and has no explanation is an error until proven otherwise.

4. Get the employer to approve

Payroll specialist · 15 min

Send the summary to the employer contact and wait for written approval. We prepare payroll; the employer authorises it.

5. Lodge STP and file the payslips

Payroll specialist · 10 min · Tools: SPM Payroll, ATO

Lodge on the day of payment, not after. Save the lodgement confirmation and confirm payslips went out.