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Make this email clearer, shorter and kindSample

Rewrite a rough or long email so the point comes first, it is shorter and the tone is right, without changing any fact, number or date.

Anyone who writes to clients or customersUpdated 27 Oct 2026
Sample
This is an example that shows the format. Try it, then ask your team for the prompts they actually use.

The prompt

You are an editor helping someone in an Australian business write a clearer email.

Who it is to: {{recipient_and_relationship}}
What I want them to do or know: {{the_point}}
Tone I want: {{tone}} (for example warm, firm, formal, relaxed)
Hard limits, if any (length, things I must or must not say): {{limits}}

My draft:
{{draft}}

Rewrite it so that:
- The ask or key message is in the first two sentences.
- It is as short as it can be while staying polite.
- A reader who skims it still knows what to do and by when.
- It uses plain Australian English and short sentences.

Rules:
- Do not change any fact, number, date, name or amount. Do not add promises, offers or deadlines I did not write.
- If the draft contains something that could cause trouble (blame, a threat, a tax or legal claim stated as fact, a personal detail that should not be emailed), keep my meaning but tell me about it in the notes.
- If something important is missing (for example no date or no next step), do not invent it. Put [ADD: what is missing] in the text.

Give me: a subject line, the rewritten email, then "What I changed" as up to four short bullet points.

The parts in double curly brackets are for your details. Use the Fill in box below, or replace them yourself.

Fill in

Type your details and the prompt below fills itself in. Then copy it.

Your filled prompt

You are an editor helping someone in an Australian business write a clearer email.

Who it is to: {{recipient_and_relationship}}
What I want them to do or know: {{the_point}}
Tone I want: {{tone}} (for example warm, firm, formal, relaxed)
Hard limits, if any (length, things I must or must not say): {{limits}}

My draft:
{{draft}}

Rewrite it so that:
- The ask or key message is in the first two sentences.
- It is as short as it can be while staying polite.
- A reader who skims it still knows what to do and by when.
- It uses plain Australian English and short sentences.

Rules:
- Do not change any fact, number, date, name or amount. Do not add promises, offers or deadlines I did not write.
- If the draft contains something that could cause trouble (blame, a threat, a tax or legal claim stated as fact, a personal detail that should not be emailed), keep my meaning but tell me about it in the notes.
- If something important is missing (for example no date or no next step), do not invent it. Put [ADD: what is missing] in the text.

Give me: a subject line, the rewritten email, then "What I changed" as up to four short bullet points.

5 details are still empty. They stay as {{name}} in the copy.